Careers

Operations & Communications Coordinator

Position Type: Part Time (Salaried)

Salary: $30/hour (non-negotiable)

  • This position includes paid holidays and paid time off.
  • It does not currently include health benefits.

Hours: 20 hrs./week between the hours of 10am - 6pm

  • Hours can be split into 3 days/wk or 4 days/wk
  • Productions / Event work may require some weekend/evening hours.

Location: 47 Great Jones St. NYC, 6th Floor 

Start Date: December 16, 2024

Reports to: Stacy Waring, Operations Manager

Submission Deadline: November 15, 2024

Position Description

  • Ping Chong and Company seeks a part time Operations & Communications Coordinator to join the Company during the final phase of a three year organizational transition. We are seeking individuals whose values are aligned with PCC’s collaborative, artist-centered, experimental approach to the creation of new interdisciplinary performance work by artists of color. This is a pivotal operational support role for the organization. The ideal candidate must possess a talent for detail while being adept at multitasking. This role also requires a thorough and reliable self-starter who is comfortable working independently and collaboratively.

The Operations & Communications Coordinator is responsible for the following areas as outlined below:

Operations Tasks:

  • Update organizational calendar.
  • Schedule and confirm bi-weekly staff meetings.
  • Take notes at staff meetings.
  • Help organize physical office files.
  • Update and maintain inventory lists of supplies and equipment in office closet and storage units.
  • Place office supply orders, as requested.
  • Ensure the office is organized and tidy and coordinate office cleaning staff scheduling and payment.
  • Complete local administrative errands (post-office, check deposits, etc.).
  • Update donor contact and donation information in the database.
  • Retrieve and sort daily mail.
  • Scan and send financial and administrative related correspondence to the financial management team.
  • Upload receipts and invoices to the fiscal management tracker (Airtable)
  • Prepare petty cash payments, receipts.
  • Provide project management support for workshops, projects and events.
  • Track comp ticket requests and communicate with box office staff for events and productions.

Communications Tasks:

  • Populate and schedule communications calendar for the Company in consultation with staff, and stay updated on the latest events and announcements.
  • Collect content drafts and visual assets for website updates, e-blasts, and social media posts. Circulate for review and publish.
  • Upload, label, & organize photos and videos for future use.

Core Competencies:

  • Highly organized, reliable, detail oriented, and thorough
  • Highly responsive and a clear communicator, expectation will be to regularly respond to and track correspondence by multiple individuals
  • Ability to complete designated tasks and follow directions with autonomy and efficiency
  • Familiarity with Outlook & Microsoft Office, and Google platforms
  • Experience with social media posting and platforms

Desired Experience

  • Familiarity with Photoshop, Canva or similar, preferred
  • Familiarity with reviewing copy and visuals for events, performing or visual arts, a plus
  • Past experience working with donor/audience management databases like Sharesync or Neon, a plus

How To Apply

Please submit a cover letter, resume, and two references to jobs@pingchong.org