Careers

Temporary Operations Assistant

Title: Temporary Operations Assistant
Reports to: Stacy Waring, Operations Manager
Fee: $25 per hour, 20 hours per week
Start date: Immediately. This position will be through September 30th, with the possibility of extension.
Deadline: Position open until filled.
Location: 3 days per week, on-site at 47 Great Jones Street, 6th floor, NYC. Must be available to schedule hours between 10am - 6pm on weekdays.

Position Description:
PCC seeks a part-time, temporary Operations Assistant to support the Company over an initial interim period through September 30th, with the possibility of a permanent extension past this date. This role will support operations across all areas of the company. Some offsite work may be required.

Responsibilities:

The Operations Assistant responsibilities include:

MEETINGS AND CALENDAR MANAGEMENT

  • Support meeting scheduling and update office calendar.
  • Schedule and confirm bi-weekly staff meetings.
  • Take notes at staff meetings and at other meetings as needed.

OFFICE MANAGEMENT

  • Help organize physical office files
  • Create inventory lists of supplies and equipment in office closet and storage units, and keep lists updated.
  • Create a request and tracking system for office supply order needs for all staff to use. Place office supply orders, as needed.
  • Coordinate recycling and upcycling of office supplies and equipment
  • Ensure the office is organized and tidy
  • Complete local administrative errands (post-office, copy shop, etc.

FINANCIAL ADMINSTRATIVE ASSISTANCE

  • Prepare petty cash payments, receipts and coordinate schedule with office cleaning staff
  • Open mail daily
  • Scan and send financial and administrative related correspondence to ARTS FMS
  • Upload receipts and invoices to Air Table Financial Submission form
  • Prepare and make bank deposits

OTHER

  • Project management support for developmental workshops
  • Coordinate and confirm studio rehearsal space rental requests
  • Track comp ticket requests and communicate with box office staff for events and productions.
  • Update donor contact and donation information in database

Qualifications Desired:

  • Highly organized, reliable, detail oriented, and thorough
  • Ability to complete designated tasks and follow directions with autonomy and efficiency
  • Familiarity with Outlook & Microsoft Office, and Google platforms

To apply:

Please submit a cover letter, your resume, and two references to jobs@pingchong.org. Position will remain open until filled.